DATA PROTECTION POLICY

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1. PURPOSE OF THIS POLICY

This Data Protection Policy explains how VeoMinds Advisory FZCO (“VeoMinds”, “we”, “our”, “us”) collects, uses, and protects personal data in the course of its business activities.
It applies to all personal data provided to or collected by VeoMinds through our website, forms, communications, or professional relationships.

This Policy may be supplemented by specific provisions contained in contracts or other agreements with our clients or partners. In the event of inconsistency, this Policy prevails unless the contractual provision expressly overrides it.

2. WHAT PERSONAL DATA WE COLLECT

VeoMinds does not collect or process data outside the context of legitimate business relationships.
Depending on the circumstances, the personal data we may collect include:

• Personal information: first name, surname, date of birth, passport or ID number,      phone number, postal and email address.
• Family and professional information: occupation, CV, work experience.
• Financial and tax information: account details, income, tax identification number,      tax domicile.
• Information related to our communications with you (emails, contact forms, meetings,      or phone calls).
• Data collected through cookies (see Section 10 below).

VeoMinds does not perform automated profiling or any evaluation of personal characteristics.

3. HOW WE COLLECT PERSONAL DATA 

We may obtain your personal data:

• Directly from you or from the organization you represent (e.g., as the contact person in a business relationship), through meetings, forms, or correspondence.
• Indirectly from third parties such as service providers, financial institutions,      recruiters, or from publicly available sources, to maintain accurate business contact details.

If you share personal data of another person, you must ensure that you are authorized to do so and that the person concerned has been informed of this Policy.

4. WHY WE USE PERSONAL DATA (PURPOSES & LEGAL BASES)

VeoMinds collects and processes personal data only when necessary and for lawful purposes, including:

• To provide, manage, and improve our professional services.
• To develop and maintain business relationships.
• To send relevant communications about VeoMinds services, activities, or events.
• To comply with legal, regulatory, or contractual obligations (e.g., due diligence, identity verification).
• To protect the security of our systems, premises, and data.
• To pursue legitimate business interests, provided they do not override your rights and freedoms.

5. SHARING AND TRANSFER OF PERSONAL DATA

Where legally permitted or required, VeoMinds may share personal data with:

• Other  entities within the VeoMinds group (if any).
• Auditors, legal advisors, or competent authorities (e.g., regulators, courts).
• Third-party service providers such as IT, web hosting, recruitment, banking, or      communications partners acting on our behalf.

Some transfers may involve countries outside the European Economic Area (EEA).
In such cases, VeoMinds ensures appropriate safeguards are in place, such as EU-approved Standard Contractual Clauses or equivalent legal mechanisms.

6. DATA RETENTION 

Personal data are retained only for as long as necessary to fulfil the purpose for which they were collected, or as required by law.
Once the retention period ends, data will be securely deleted or anonymized.
We may retain certain data if needed to establish, exercise, or defend legal claims.

7. YOUR RIGHTS 

Depending on applicable law, you may have the right to:

• Access and receive a copy of your personal data.
• Correct or update inaccurate data.
• Request deletion of your data when processing is no longer necessary or lawful.
• Restrict or object to specific data processing activities.
• Withdraw consent (when processing is based on consent).

To exercise these rights, please contact us at the email address indicated below. We may need to verify your identity before responding.

If you are located in the European Economic Area (EEA) or the United Kingdom, you also have the right to lodge a complaint with your national supervisory authority.

8. DATA SECURITY 

VeoMinds implements appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction, in compliance with applicable data protection laws.

9. RECORDING OF PHONE CONVERSATIONS 

VeoMinds may record certain telephone conversations to maintain service quality, ensure security, and comply with applicable legal or regulatory obligations.

10. USE OF COOKIES

Cookies are small data files stored on your device when you visit our website.
They help us:

• Remember your preferences and improve user experience.
• Analyze website traffic and usage (via Google Analytics).

Google Analytics may transfer anonymized data (such as your IP address, truncated to prevent identification) to servers in the United States.
You can refuse cookies by adjusting your browser settings. However, some website features may not function properly if cookies are disabled.
For more information, visit www.allaboutcookies.org.

11. UPDATES TO THIS POLICY

This Policy may be updated periodically.
Any significant changes will be communicated via our usual communication channels or published on our website.
The updated Policy takes effect as soon as it is posted.

12. CONTACT 

For any questions about this Policy or the processing of your personal data, please contact our Data Protection Officer at: 📧 privacy@veominds.com

VeoMinds Advisory FZCO
Registered under license no.62737
Dubai Silicon Oasis, United Arab Emirates